Saturday, February 25, 2017




.Dept of Post at a glance ----

Department of Posts is a Central Government Department under Ministry of Communication & IT

First Post office was established in 1727 in kolkata, in 1786, Chennai GPO was established , in 1793 Mumbai GPO was established. Indian Post office act was enacted in 1854.

Total Post offices-154882
POs in rural-------139182
POs in Urban------15700
Base circle(Army P.S)--1
PO Divisions---------446
PSF & Seals, Aligarh---1
Fgn philatelic Bureau- 1
philatelic Bureaus------81
RMS Dns-------------69
Night P.Os-----------155
Sorting Hubs---------89
MMS vehicles-------1309
MMS units-------------96
Fullfledged workshops-17
Postal holiday Homes--40
Postal Staff Quarters-26871
Deptl Staff quarters--22324
Rented Staff quarters--4547
Postal sports board------1
Floating post office------1(Dal Lake, Srinagar)
Postal Bag Office-------1
Postal dispensaries----33
Sevottam P.Os--------78
Deptl bldg-----------4436
Rented bldg--------20162
Rent Free bldg-------1711
Postal Civil Wing--------1
Heritage bldgs--------38
Heritage bldgs in TN---3Ooty, Ch. GPO, Nagapatnm

Social Security Schemes

Disbursed through M.Os---12,770.8 million
POSB Accts-6150215.62m
PLI Policies--5.4 million
SumAssured-102 276.09crs
RPLI Policies-15.01 million
Sum assured-79,466.46 crs

Total staff

Group A------------576
Group B Gazetted---333
Group B non-Gztd---4941
Group C----------161003

Women staff

Group A---------------65
Group B gazetted-----286
Group B non gztd-----807
Group C------------30168

Our Products

Mails:- Postcard, ILC, ALC, Regd Post, Speed post, Registered parcel, sample/pattern packet, regd newspaper, book packet printed books, book packet, book packet periodicals, blind literature packet, COD, V.P,Insured, Business reply Permit, Post box, Post bag F.Ms SAL, Bulk Bag etc., etc.,

Remittance service

Electronic money order, IMO, FMO,IFS, Videsh M.O, IPO, FPO, Money gram etc., etc.,

B.D Products:-

Epost, pack post, logistic post, post shoppe, forex service, WUMTs, WNX, sale of Penta mobile, sale of Chotu kool, print Post, retail post, greetings post, Data post, Address proof card, bill post, Direct Post, Business post, EB bills, Media Post, NPS, MGNREGS etc., etc.,
Insurance:- PLI & RPLI

Savings Bank


Our Department is a big big department with rich History. Work is on increasing scale. Salary is not bad. Our Staff and Network are our strengths. Yes, we lost monoploy and facing competition from private players. Much depends on effective policy formulation by Govt. Its a public service Dept not a commercial company so we are running under loss. For e.g Our Savings bank funds belongs to finance ministry not to us. Like this, we operate with lot of constraints. Don’t  judge without knowledge. I hope you would have got aware of this Prestigious Institution.

Friday, February 24, 2017

Operating Procedure Of Swiping Machines at Post Offices


In order to provide digital payment options to the customers of India Post, the Department has approached the largest Bank in the country viz. State Bank of India to provide the Point of Sale (POS) terminals which can be used to make card-based payments. These POS machines will be initially used to book domestic and foreign speed post, Registered Letters/Parcels, Money Orders & buying stamps and any other transactions being done by Post Offices (except Banking/Insurance transactions).


1. The Postal Assistant (PA)/Sub Postmaster (SPM) in respect of counter operations will accept valid debit/credit & prepaid cards 

2. CEPT Mysore has release the updates to modify the Point of Sale module in Meghdoot to accept cash/card mode. 

3. PA/SPM will enter the category of transaction, Transaction number (eMO/SP/Regd) and amount for the transaction for which data will flow to CEPT server at the day end.

4. Counter PA at the end of the day while handing over the transactions to the Treasurer will account for the card based transactions amount as part of cash and handover related vouchers along with the daily report thereof generated in the desktop application

5. The treasurer will enter the total of such card based swipe machine receipts in his Treasurer’s Cash Book (TCB) and preserve the daily consolidated report alongwith the receipts which are received from the counter PAs.

6. Respective entries will also be made in the HO summary and HO cash account.

7. Similarly in respect of Sub Post Offices (SO) the daily account will show the details of cash and swipe vouchers in respect of each category of accounts.

8. The entries will be entered in the SO summary at HO. Necessary fields of swipe machine receipts in the Treasury modules of Meghdoot can be customized by installing the updates released by CEPT.

Accounting Procedure:

1. One Nodal office for DOP (Hyderabad GPO) has been identified for the purpose of settlement of payments by SBI to the Postmaster Account. This settlement will be made on T+1 basis one consolidated entry (remittance to bank).

2. Accountant of the nodal HO will tally the T+1 settlement entry with reference to the MIS daily report provided by the CEPT and with the amount in the HO cash account under the head Card Swipe machine charges category wise provided to the user of the nodal office. The nodal office will also reconcile the information with reference to the Bank scrolls and take it into account of “Card Swipe machine receipts” in receipt side and as bank remittance towards the “Card Swipe machine payments”. Any discrepancy is to be reported by the Postmaster to settle the issue with SBI.

3. At accounts section, One schedule will be generated for the Card Swipe machine transactions and the same will be reconciled with the MIS provided by SBI.

4. For generation of MIS, SBI will share all the details of machine transactions like date, machine number, office name, office pincode, Transaction number, category of account and amount to CEPT server.

5. CEPT taking the transaction data from Meghdoot application of post offices where POS machines are installed will develop a MIS portal which shows all the MIS reports for the day and the fortnight and Month.

6. Circle DA(P) of each Circle will carry out the monthly reconciliation of payments by means of Schedules of “Card Swipe machine Receipts” and “Card Swipe machine Payments” received by each HO and consolidated amounts will be certified to the DA(P) of AP Circle so as to carry the consolidated reconciliation with the Bank Scrolls of the Nodal HO in respect of the All India Receipts and Payments.

7. CEPT Mysore should develop a module whereby reconciliation is automated by matching the card based transactions made by all Circles with the amount received by SBI.

Card Usage Instructions:

1) The Post Office should not levy any charges on the card holder for permitting the customer to use a valid card.

2) The Post Office shall not place any minimum transaction limit for using a valid card.
3) The Post Office shall ensure that the card is a Valid Card and shall swipe the card on the PoS terminal and enter the details of the transaction as displayed and ensure that Reserve Bank of India guidelines which requires entering of PIN (as applicable) as well as Non PIN cards are also accepted.
4) Post Office shall ensure entering of PIN by the card holder and to ensure that while entering of PIN sufficient privacy is given to the card holder.

5) The Post office shall obtain the signature of the card member on the charge slip and verify the same with the signature of the Card Member on the back of the Valid Card. In case of a photo card, Counter PA shall also verify that the photograph on the card matches with the card holder.

6) The Post Office will initially not allow or make any cash advances and/ or cash refunds directly to the Card Members. The Post Office will allow card holders to perform transactions equivalent to the amount utilized for the service.

7) DOP will be responsible to the demurrages due to official negligence otherwise the regular maintenance of the machine to be covered by AMC with SBI.

Disbursement of Salary for the month of February 2017 on 27.02.2017

Disbursement of Salary for the month of February 2017 on 27.02.2017 on account of Nation-wide Bank strike on 28.02.2017


Govt of India has acknowledged the strike notice and charter of demands submitted by Confederation of Central Govt Employees & Workers and issued directions to all concerned Ministries to take appropriate action. Letters received from Govt is given below.

Thursday, February 23, 2017

Outcome of the Meeting of Sub-Committee for streamlining implementation of NPS

Minutes of the meeting of the sub-committee III to suggest measures for streamlining implementation of the National Pension System (NPS) held on 10.02.2017

No.57/1/2016-P&PW (B)
Government Of India
Ministry Of Personnel, P.G.and Pensions
Department of Pension & Pensioners Welfare

3rd Floor, Lok Nayak Bhavan
New Delhi, dated the 16th February, 2017

Subject: Minutes of the meeting of the sub-committee III to suggest measures for streamlining implementation of the National Pension System (NPS) held on 10.02.2017-reg

The minutes of the meeting of the Sub-Committee-III to suggest measures for streamlining implementation of the National Pension System (NPS) held under the chairmanship of Additional Secretary (Pension) with Staff side of JCM on 10.02.2017 at Lok Nayak Bhawan, New Delhi is hereby forwarded for information and further necessary action.

Under Secretary to the Government of India

Minutes of the meeting of the Sub-Committee-III to suggest measures for streamlining implementation of the National Pension System with employees’ Associations held on 10.02.2017 at Lok Nayak Bhawan, New Delhi

A meeting of the Sub-Committee-III to suggest measures for streamlining the implementation of the National Pension System (NPS) was held under the Chairmanship of Ms. Vandana Sharma, Additional Secretary (Pension) with Staff Side of JCM on 10.02.2017 at 3.00 p.m.,at Lok Nayak Bhawan, New Delhi. The following were present:

Official Side
1. Shri Harjit Singh, Director, Deptt. Of Pension & Pensioners Welfare.
2. Shri Sanjiv Kumar, Deputy Secretary, Department of Personnel & Training,
3. Shri Vivek Ashish, Under Secretary, Department of Expenditure,

JCM (Staff Side)
4. Shri Shiva Gopal Mishra, Secretary, Staff Side (JCM),
5. Shri M.S. Raja, Member, National Council (JCM), All India Audit & Accounts Association
6. Shri C. Srikumar, General Secretary/AIDEF, Member National Council, JCM
7. Shri Guman Singh, President, NFIR
8. Shri M. Raghavaiah, Leader(JCM Staff Side) & General Secretary, NFIR
9. Shri K.K. N. Kutty, President, Confederation of CG employees & Workers.

2. Additional Secretary (Pension) welcomed all the participants and briefed the Staff Side of JCM about the various issues allocated to the Sub-Committee-III. She invited suggestions from the participants on these issues.

3. The Staff Side handed over a communication dated 10.2.2017 containing their views on the various issues allocated to the Sub Committees. The Staff Side agreed that there is an urgent need to frame rules on the service matters of the NPS employees. Additional Secretary (Pension) assured the staff side that their views would be duly considered while framing rules in this regard.

4. Staff Side of the JCM emphasized that the Government employees should be excluded from the purview of NPS. In case, it was not possible to exempt the Government employees from the NPS, a minimum pension @ 50% of the last pay drawn or average emoluments of the last 10 months, whichever is more beneficial to the employees (along with dearness relief) may be ensured to all NPS employees on their retirement.

5. The Staff side was informed that in the event of invalidation / disability or death of the NPS employee, Pension / Family Pension as per the rates applicable under CCS (Pension) Rules is available to the NPS employees / their families. As regards the minimum guaranteed pension on retirement of the NPS employees, the views of the Staff Side of JCM would be conveyed to the Committee set up for streamlining implementation of the National Pension System.

6.The meeting ended with a vote of thanks to the chair.

Central Government Introduced Free Anti-Virus for PC and Mobile

Central Government Introduced Free Anti-Virus for PC and Mobile
Ministry of Electronics and Information Technology (MeitY) launches Cyber Swachhta Kendra – Botnet Cleaning and Malware Analysis Centre

Extending the ‘Swachh Bharat’ campaign to the cyber world, the Minister of Electronics and Information Technology, Shri. Ravi Shankar Prasad, today launched the Cyber Swachhta Kendra–Botnet Cleaning and Malware Analysis Centre for analysis of malware and botnets that affect networks and systems. This is a part of MeitY’s Digital India initiative aimed at creating a secure cyber space by detecting botnet infections in India and to notify, enable cleaning and securing systems of end-users to prevent further infections. The centre is operated by the Indian Computer Emergency Response Team (CERT-In).The Centre aims to enhance coordination between the Government and industry in order to encourage cyber hygiene among all end-users and to create a secure and safe internet ecosystem in India.

Speaking on the occasion, Mr. Ravi Shankar Prasad, Hon’ble Minister of Electronics and Information Technology said, “India is going to take a lead in the digitization process of the world. India today joined the distinguished club of countries that have malware cleaning systems for the use of its citizens. As of now, we have 13 Banks & internet service providers using this facility. With the expanding digital footprint in the country, I see a surge in start-ups in the area of cyber security by the end of the year”

“With the expanding role of Information and Communication technology across sectors and growth in volume of transactions and data exchange via internet, Cyber Security as reiterated by Hon’ble Prime Minister, has emerged as the most critical factor when we move towards Digital India. Combating cyber threats is not something that can be done just by the government or an organisation or an individual alone. It requires a partnership approach. This centre being launched today will work in coordination with the Internet Service Providers and Industry. This Kendra will also enhance awareness among citizens regarding botnet and malware infection along with measures to be taken to secure their devices”, added Shri Ravi Shankar Prasad.

The Hon’ble Minister made the following announcement at the launch of Cyber Swachhta Kendra:
  • The National Cyber Coordination Centre to be operational by June 2017
  • Sectoral CERTs to be created, that would operate under CERT-In
  • CERTs are to be set up in the state level as well
  • 10 more STQC (Standardisation Testing and Quality Certification) Testing Facilities to be set up
  • Testing fee for any star-up that comes up with a digital technology in the quest of cyber security, to be reduced by 50%

Empower designated Forensic Labs to work as the certified authority to establish cyber crime
The Centre will operate in close co-ordination and collaboration with Internet Service Providers (ISP) and Anti-Virus companies. Whenever an infection is detected, the Centre will send alerts on the infected IP addresses to the Internet Service Providers, who in turn will inform the end-user about the malware and botnet infections on their system. The Centre will also work in close collaboration with the Banks to detect malware infections in their banking network and enable remedial actions. The launch of the Centre will help the Internet service providers and the banks to keep their networks clean and prevent cases of cyber fraud and theft.

Ms. Aruna Sundararajan, Secretary, Ministry of Electronics and Information Technology said, “With the increased penetration of ICT infrastructure in our country, the threat of cyber security has become more serious and visible. Today, the common man is confronted with hacking, spamming, malware and loss of data, yet public awareness about these issues and how to protect themselves is extremely low. There is a need to collaborate and come forth with solutions like the Cyber Swachhta Kendra in order to ensure a safe and secure cyber world for the citizens of India.”

With the growth in digitalization and proliferation of broadband and mobile internet, security of end users’ systems is vital for enhancing their trust in ICT and online transactions. User information from the computer and the mobile devices can be compromised if systems get affected with Bots. Users therefore need to practice a rigid cyber hygiene regimen to prevent malware infections on their systems and to ensure security of their systems through suitable anti-malware tools. The Cyber Swachhta Kendra will provide free tools for detection and removal of malicious programmes. More than 3500 users have currently downloaded and tried the free bot removal tools till date. The end-user can log on to the Cyber Swachhta Kendra Portal ( and clean their systems using the free cleaning tools. Users can also educate themselves about the various cyber threats and get information on the security tips in order to secure their computers, mobiles and prevent infections in their systems.

Given below are details of some of the tools released for citizens:
  • USB Pratirodh -A desktop security solution, which protects from USB mass storage device threats.
  • AppSamvid – A desktop solution which protects systems by allowing installation of genuine applications through white listing. This helps in preventing threats from malicious applications.
  • M-Kavach – An indigenously developed solution to address the security threats in mobiles.

For downloading the free bot & malware removal tools, please visit: (

Source: PIB News

Wednesday, February 22, 2017

Nominated JCM MEMBERS FROM Staff side

Procedure for Name Transfer of certificates in KVP for old series of certificates

Following clarifications are issued, which may be circulated to all CBS Post Offices:- 

After following the existing procedure of issue of Duplicate Certificate and approval from the competent authority, Head Post Office shall do Duplicate passbook printing by the two steps mentioned below :- 
  • Use CSCACM to change the Account Statement option from 'Deposit Receipt' to 'Passbook' 
  • Duplicate PB issue date should be entered by the user​ in the relevant field provided in addition to changing the Account Statement field. 
  • Supervisor to verify the account in CSCACM 
  • Print passbook using HPBP
HO should maintain separate register for recording details of issue of such duplicate passbooks. If certificates issued prior to 1.7.2016, Registration number and physical certificate numbers should be entered manually in the Passbook under signature and designation stamp of Authorized Official.​ 

Circle Processing Centre (CBS)

Directorate Clarification on Bench Mark for promotion

India Post Payments Bank will send money via Aadhaar sans bank account linking

India Post Payments Bank will be able to send and receive money through an Aadhaar and it won’t matter if it will be linked to a bank account or not, reports the Economic Times. AP Singh, interim managing director and CEO of the newly formed payments bank, told the publication that the Aadhaar will be made a payment address which can work with or without a bank account linked to it.
Singh, who was also a member of the Unique Identification Authority of India (UIDAI), also said that there was pilot with five banks which included the State Bank of India to test the model but the project did not take off due to the low penetration of broadband in the country and discomfort of mobile applications.
Note that Singh’s statement runs contrary to the Reserve Bank of India (RBI) stand. In a speech yesterday, R Gandhi, deputy governor of the RBI, was responding to why some non-bank entities cannot be allowed to keep accounts. “Our answer is simple. If you maintain “an account”, then you are a bank and you need a banking licence,” he said. “When you keep the money of the public in “account”, you are a financial entity taking deposits and you must be public trustworthy and so be regulated as a deposit taking financial entity,” he added.
To be clear, India Post Payments Bank does have a payments bank licence from the RBI. However, the UIDAI does not have a banking licence and as such, the Aadhaar cannot be used to keep an “account” of money. It is unclear how India Post Payments Bank will be able to offer the service or if other players in the payments industry will be able to offer the same.
The department of posts got a payments bank licence last month and began pilot operations in Ranchi and Raipur.
Aadhaar Pay and Aadhaar Enabled Payment System (AEPS)
Last month, the government launched a new payment mechanism called Aadhaar Pay which would allow any person with his Aadhaar number linked to Bank account, can make and receive payment, with a thumb impression alone. Note that this still does require linking of a bank account.
Note that Aadhaar Pay is not the same as the Aadhaar Enabled Payment System (AEPS). The AEPS is a financial inclusion product developed by the National Payments Corporation of India (NPCI) which allows cash withdrawal, deposit and funds transfer at POS (MicroATM) through a business correspondent of any bank using the Aadhaar authentication.

Tuesday, February 21, 2017

Observe Black Day on 6th March, 2017


Minutes of the meeting of the Sub-Committee-III

7th CPC Anomaly Committee - Modification in the definition of anomaly

Setting up of Anomaly Committee to settle the anomalies arising out of the implementation of the Seventh Pay Commissions recommendations.

Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
Establishment JCA Section

North Block, New Delhi
Dated the 20th February, 2017


Subject: Setting up of Anomaly Committee to settle the anomalies arising out of the implementation of the Seventh Pay Commission’s recommendations.

The undersigned is directed to refer to DoPT’s OM of even number dated 16/8/2016 and to incorporate the following modification in the definition of anomaly:

“Where the Official Side and the Staff Side are of the opinion that the vertical and horizontal relativities have been disturbed as a result of the 7th Central Pay Commission to give rise to anomalous situation.”

2. With the incorporation of the above para in the O.M., the definition of anomaly will read as follows:

(1) Definition of Anomaly
Anomaly will include the following cases;

a) Where the Official Side and the Staff Side are of the opinion that any recommendation is in contravention of the principle or the policy enunciated by the Sixth Central Pay Commission itself without the Commission assigning any reason; 
b) Where the maximum of the Level in the Pay Matrix corresponding to the applicable Grade Pay in the Pay Band under the pre-revised structure as notified vide CCS(RP Rules 2016, is less than the amount an employee is entitled to be fixed at, as per the formula for fixation of pay contained in the said Rules; 
c) Where the Official side and the Staff Side are of the opinion that the vertical and horizontal relativities have been disturbed as a result of the 7th Central Pay Commission to give rise to anomalous situation.

3. The rest of the content of the O.M. dated 16.08.2016 shall remain unchanged.

Deputy Secretary (JCA)


1. Whether the divisional superintendent who is a witness or a party in the can case issue charge sheet to an employee, to whom he is disciplinary authority
          No. In such cases an adhoc disciplinary authority must be appointed.

2. Whether any punishment can be imposed with retrospective effect.
         No. No penalty can be imposed retrospectively; it can only be prospective, either from the date of issue of punishment order or from a prospective date 

3. Whether the punishment of reduction of pay awarded under Rule 16 will affect pension?
No. Any punishment awarded under rule 16 should not affect pension. But if an inquiry as specified under Rule 16(b) is conducted
such a punishment can be imposed.

4. Whether promotions can be accorded if the punishment order has not become operative?
    Yes. It should be. Promotions cannot be ordered during the currency of punishment.
5. Can an official be reduced in rank to a rank lower to which he was originally appointed?
      No. He cannot be reduced to a rank lower than the rank to which he was originally appointed

6. Whether an order of stoppage increments with cumulative effect will affect seniority?
     No. But an order of reduction to a lower rank/post will affect seniority, if ordered as such (Rule 11 Goi 10)

7. What is the DOPT instructions, in determination of seniority in case of reduction to a lower rank/post?
8 After acquittal from court on criminal charge, whether the dept can take disc action on the same charge?
    NO, if the official is acquitted honourably. But if the acquittal is for lack of evidence etc... Dept can proceed, if it has got enough evidence to prove the charge. This is because the standards of proof required in a deptl inquiry and in criminal proceedings are different. 

9 Whether an officer holding current charges can exercise the disc powers attached to the post?


10 Whether the lower authority (SP) can award major penalty to an official appointed by the higher authority (SSP)?

     No. No civil servant shall be    dismissed or removed          from service, by an           authority subordinate to        appointing authority.
One official may have many appointing authorities in every stage of promotion etc... Therefore the highest authority among these appointing authorities can only impose major penalties.

11 What is the period after which a suspension order will have to be reviewed?

As per sub Rule 10 sub rule 6&7(ccs (cca)) the 1st suspension order will remain in force only for 90 days. Before the expiry of 90 days the suspension order will have to be extended based on the recommendations of the review committee  The review committee can also recommend extension of suspension only up to 180 days at a time.

12 Whether the suspension order can be prolonged with out the issue of charge sheet?

    Yes if the review committee recommends extension, but it will be difficult to justify such prolonged suspension. CAT Bangalore in a  judgement in case of A.S.Krishnamachari vs UOI 1993(1) LiL (cat)195 Bangalore held that non issue of charge sheet even after 180 days is unjustified  and quashed the suspension order.

13 weather the committee is empowered to extend suspension beyond 180 at a time

Yes. But not at a  time, the committee has to review suspension before the expiry of 180 days

14 Weather the closed cases can be reopened?

     Yes. The reviewing authority after giving a due notice to the concerned official with in the period prescribed for such a review can revise the order earlier made by the disciplinary authority. 

15,16 &17 Omitted

18    What is the financial power of LSG&                                        HSG POSTMASTERS?

Rs 30/- to LSG and Rs 60/- to HSG, Subject to availability of funds allotted by DO

19    Can an authority force an official to take VR When he becomes physically or mentally disabled?

No. As per DOPT orders dated 19-01-2004 no establishment shall dispose with or reduce in rank an employee who acquired disability during his service. In case if it is not possible to adjust him against any post, he may be kept on a super numery post until a suitable post is found or made available or till the date of his retirement on superannuation.  This order is based on the amended provisions of the section 47 of the “ persons with disability act1995”

20 Omitted

21  Whether any time limit is prescribed for disposal of representations received

22. Whether one official already placed under suspension can function as Defence Assistant in other Case?

          Yes: As per the Rule 14 (18) of CCS (CCA) rules 1965, it is permissible. This has been examined by the Kerala High Court and opined that there is no rule that a person under suspension is not entitled to Assist another Govt. Servant in enquiry proceedings.

23. What are all the circumstances under which, the Dies non can be awarded?

          The day can be marked as ‘Dies non’ only under the following three circumstances.

i)             When the official remains absent from duty without prior information.
ii)            When on duty in office, the official leaves the office without proper permission ; and
iii)           The official remains in office, but refuses to perform duty assigned to him

In any circumstances , dies non should not be issued without issuing show a cause notice.

24. Whether late coming to office can be treated as ‘Dies non’?

          No. A day on which an official comes late and works throughout the day during office hours will not be marked as dies non.  Treating this day as ‘Dies non’ for coming late is not contemplated in the rules.  The proper course in such case would be debit the ½ day casual leave account of the official as per instructions. This is confirmed in the DG’s letter dated 26.12.79

            Further the Department in its letter dt 22.07.75, has stated that Half day CL should be debited to the CL account of a Government Servant for each late attendance up to one hour on not more than two occasions may be condoned by the competent authority, if he is satisfied.

25. What is the position in case if no casual leave for debiting to late attendance? If the leave sanctioning authority does not want to condone the delay, what action can be taken?

            If an official who has no casual leave to his credit comes late without sufficient justification and the administrative authority is not prepared to condone the late coming, he may inform the official that he will be treated as an unauthorised absence for the day on which he come late and leave it to the official himself either to face unauthorised absence or to apply for earned leave or any kind of leave due and admissible for the entire day, the same may be sanctioned.  This is order of the Ministry of Home Affairs dt 05.03.82 As such Question of dies non will not arise in such cases.

26. A rule 14 charge sheet was issued to the official and he died when the case was under enquiry stage. What will be the fate of charge sheet? Whether the family will bet pensionary benefits?

            As per the DOPT order dated 20.10.99.  where a Government Servant dies during the pendency of the inquiry(i.e) without charges being proved against him, imposition of penalty is not justifiable.  Therefore the disciplinary proceedings should be closed immediately.  Family of the official is fully entitled to avail all the retirement / pensionary benefits as available to the family of the deceased employee.

27. Whether the adverse entry in the confidential report is operative in case the representation made against the same is pending with the appellate   authority?

            Adverse remarks should not be deemed to be operative, if any representation filed with in the prescribed limit is pending.  Further, the representation should be decided with in three months by the competent authority.

28. What is the time limit for making representation against adverse entry?
            As per the old rules, only one representation against adverse entries should be allowed within one month of their communication.  Even belated representations may be considered if there is satisfactory explanation for the delay ( DOPT order dt 31.10.61.).  An appeal against rejection of representation against adverse entries can be made with in six months after such rejection.  Now the CR system has been modified as APAR (Annual Performance Assessment Report.  As per the new schemes 15 days times for the receipt of communication will be given.

29. An official was placed under suspension on flimsy reasons.  He has been awarded with only minor punishment under Rule 16.  What is the fate of suspension period?
            Where the departmental proceedings ended with the imposition of minor penalty against a suspended employee, the suspension can be said to be wholly unjustified in terms of FR  54 ( B).  There fore the employee concerned should be paid fully pay and allowances for the period of suspension.

30. Whether any specific orders are required for declaring holiday’s during General election?  If not what are the provisions.

            No Separate order is required.  It should be declared as closed holiday on the following circumstances.

i)             In the notified areas where General election to  State Legislative assemblies scheduled to be conducted.
ii)            In connection with by-elections to Loksabha/ State Assembly, the office shall not be closed. However the employees who are bonafide Voters in the relevant constituency should be granted special casual leave on the day of polling.
iii)           Special CL may be granted to an employee who is an ordinary resident of that constituency and registered as a voter but employed outside the constituency having a general/by election.
31. Whether LDN( Leave Not Due) can be availed in case one having E.L  at his credit and wants to keep it for his retirement benefits?

            Yes.  LND may be sanctioned in cases where credit in EL account is available.  However LND can be granted only on medical grounds and not for private affairs.

32. How may days an official can avail Earned leave at a stretch?
             Since 1990, it has been increased to 180 days.

33. Is the Service book of an official is a secret document? Is there any provision to verify the entries there in by the official?

            According the DG’s order Below SR 202, it is incumbent on every Government servant to see that his service book is properly maintained.  He should be allowed to verify the entries periodically and affix his signature in token of having accepted the entries made there in..

            It is necessary that one has to verify the service book every year and check the  entries made there in with a special reference to leave account and service particulars   .

            A certified copy of service book can also be obtained on Quitting service on payment of Rs  5/-

34.  Whether the fitness certificate should be obtained from the same doctor who certified the illness?
            Not necessary.  The rules do not envisage that the fitness certificate should be given by the same doctor who gave the medical certificate.

35.  IF an official is directed for Second Medical Opinion to D.M.O whether he is entitled to claim TA/DA?

            AS per Rules, any employee who has been asked to proceed to some other station for second medical opinion, he should be granted T.A for the journey period and D.A for a maximum period of two days calculated as on tour  This facility is allowed only in cases of Second medical opinion for grant of original leave and not for extension of leave.

36.  If the ward of official who is physically handicapped studying in unrecognized institution is he entitled for tuition fees or not.

            Tuition fees shall be reimbursed in case of physically handicapped/ mentally retorted child irrespective of whether the school/ institution is recognized or not, provided the institution and  its fee structure is  approved by the Central State Government.

37.  An employee is having just five years of service for superannuation.  He applied for EL which has been rejected.  It is correct?

            As per DOPT orders dt 29.09.86, Earned leave should not ordinarily be denied to any employee, especially in the last ten years of his carrier.

38.   An employee posted at higher HRA station was transferred to a lesser HRA station. His family continued to stay at old station. What is his HRA entitlement?

            As per the MOF order dt 28.03.03, he is entitled to HRA at the rate  admissible at the old Head Quarters, if his family continue to reside there for six months or till he is allotted or secured family accommodation at the new headquarters. whichever is earlier.

39.  Can an employee having mentally retarded children be posted to the place of his choice?

            As per the Dopt orders dt 15.02.01, Such a request need to be considered favourably to facilitate proper treatment of his child. .

40.  Whether Special casual leave can be availed during Bunds, riots strikes etc.?

            Heads of the departments may grant special casual leave to employees residing at places 5 K.M. away from their offices, when they are unable to attend office due to dislocation of traffic arising out of bundhs, natural calamities …etc. If  the absence is due to picketing or curfew , special casual leave may be granted to all the employees irrespective of distance

41.  Whether casual leave can be combined with other kind of leave?

            No.  It cannot be combined with any other kind of leave.  But CL can be combined with Special C.L.  Similarly Special CL can be combined with any other kind of leave.

42.  What are all the actions termed as sexual harassment on women employees?
Sexual harassment includes such unwelcome sexually determined behavior (whether directly or by Implication) as:
a) physical contact and advances;
b) a demand or request for sexual favors;
c) sexually colored remarks;
d) showing pornography;
e) any other unwelcome physical, verbal or non-verbal conduct of sexual nature

43.What is the time limit fixed for disposal of representation by the nodal ministry?

            The Dopt Vide its Om dated 11.01.2002 stipulated that the representations of the officials should be disposed with in  six weeks.  Representations requiring inter departmental consultations should be disposed within three months.  Final reply should be self contained, Covering all points raised by the employee and if rejected, grounds for rejection should be clearly given.

44. Whether two punishments can be imposed for the same lapse?

            As per the Dte letter dated 30.03.81 in a disciplinary case, two punishments should not be imposed for the same offence.  However recovery from pay can be ordered for recovery of pecuniary loss caused to the government along with any other penalty.

45.   An official has submitted resignation but before acceptance, he applied for withdrawal of the same?  Whether it should be considered or not?

            If the employee’s written intimation of withdrawing his letter of resignation reaches the appointing authority before its acceptance his resignation will be deemed to have been automatically withdrawn.  If the resignation has been accepted but the employee is not relived before his letter of withdrawal reaches the appointing authority, he may ordinarily be allowed to withdraw his resignation.  If for some reason, the request for withdrawal is refused, the grounds for refusal should be recorded and conveyed to the employee.

46.  Whether legitimate Trade Union activities will attract CCS rules?

            The Department has clarified vide its letter dated  06.10.95, that legitimate union activity that does not violate CCS ( conduct) Rules 1964 & ED (conduct & service) rules 1964 or other rules or instructions governing the concerned employee should not lead to disciplinary action against the employee and this should be strictly ensured.

47. Whether oral orders and instructions or to be obeyed?

i)              Oral instruction should not, as far as possible be issued by senior officers to their subordinates.

ii)            IF the oral instructions are issued by any senior officer, they should be confirmed by him in writing immediately thereafter.
iii)           if a junior officers seeks confirmation to the oral instruction given by the senior , the latter should confirm it in wiring whenever such confirmation is sought.
iv)           A junior officer who has received oral orders from his superior officer should seek confirmation in writing as early as possible/ practicable.

48.  Is there any provision to proceed against an employee on anonymous complaint?

            No Rule 183 of Vol iii clearly stipulated that no action should be taken an anonymous and pseudonymous complaint against any Government servants. But if the complaint discloses very serious matter and contain verifiable facts then necessary enquiry should be conducted. If such an inquiry reveals serious irregularity on the part of the employee disc action can be taken 

49. Whether the staff Quarters can be forcibly allotted to an employee even though he has not offered his willingness?

            No. it should not be trusted upon any employee against his will and in the absence of a written request for allotment of a Quarter from the employee.

            However, it is mandatory for the employee to occupy the rent free post attached Quarters. If he refused to occupy the same, no HRA can be drawn.  This is as per the Dte letter dt 11.07.2000.


50. Is there any condition that the compassionate appointee should be maintain the family properly?
            Yes. He should give an undertaking in wiring at the time of appointment that he will main properly the other family members who were dependent on the Government Servant and in case it is proved subsequently at any time that the family members are being neglected or are not being maintained properly by him, his appointment may be terminated forthwith.

51. Whether the divisional union can pursue the Reservation roster at Divisional level?

            As per  Chapter IV, rule 6 of Swamy’s compilation on Reservation & Concession for SC/STs, the reservation roster is not a confidential document and can be shown to individual officials /association and if necessary through the liaison officer.

            As such, the divisional secretaries on request should be permitted to pursue the roster once a year.

52.  .  Whether the departmental vehicles can be used to admit an official for immediate treatment in case of serious illness?
            As per the DOPT order dt 19.10.82, the departmental vehicles can be provided to such officials who may need emergent medical attention, while on duty.

             If the departmental vehicle is not immediately available, maximum possible assistance/ aid should be provided and the official moved to hospital by engaging other transport, if necessary at the cost of the government.

53. Whether one officer from the department should be sent along with the official who is summoned for interrogation by police?

            When a departmental official is required by the police officers for interrogation, invariably a senior official like ASP/SDI/PRI(p) should accompany the official and he should be remain there till the interrogation by the police is over

54. An official is having EL at his credit. He wants to keep it for encashment on retirement. He has no HPL at credit. Can he be sectioned LND even if EL is available at his credit?

The availability or other wise of Earned leave has no bearing on sanction of LND.  LND is nothing but advance credit of HPL that will be earning in the rest of his service.  So it may be sanctioned, provided that there is every prospect of his earning that amount of HPL in his left over service

55.  What is the cut off date for the condition of having not more than two surviving children for family planning Allowance?

            The order was issued on 06.07.1999 in which it was categorically stated that the family planning allowances shall be admissible in future only to those C.  G employees, with not more than two surviving children.  As such, the condition is not applicable for those having more than two children prior to 06.07.1999. .

            Further as per the rules this allowance is not available for those who under went family planning operation after 50 years of age in case of male employee and 45 years in case of female employee.

56. As EX Servicemen drawing pension was appointed as Postal Asst.  After his retirement he was drawing pension for his civil service also.  Whether his family is entitled for Family pension for both services?

            No.  Family pension can be availed for one service only army or civil

57 Whether an official can opt out of CGHS Scheme in case his spouse is working in a private organization which provides medical facilities?

            The Government servant can opt out from CGHS in such a circumstances as per the Government orders dated 04.08.1994.  There is no compulsion to remain in the scheme.

58.  Whether there is any provision for stepping of pay in MACP promotion in the case of junior getting more pay than the senior.

            No.  The MACP promotion is only personal to the official and the senior cannot claim stepping up of his pay with junior.  No pay protection is provided at par with junior.

59. In one disciplinary case, the disciplinary authority awarded one punishment.  He desired to modify/ alter the punishment or withdraw the charge.  Is he competent to do that?

     No.             As per Rule 29 of CCS (CCA) Rules 1965 the punishing authority is not competent to revise or cancel his own order. But the appellate authority on an appal or on it’s own accord can review & revise the order of disciplinary authority

60.  Whether MACP beneficiary is entitled for pay fixation benefits at the time of regular promotion?

            If the official got MACP before regular promotion and availed the fixation benefits, there will be no fixation of pay at the time of promotion.  In such cases, the official will continue to draw the same pay, but the next higher grade pay will be granted in case if the same is above the regular promotions.

            Further if the employee was offered regular promotion prior to the grant of ACP but declined to accept such promotion, he is not entitled for ACP.  Therefore one should not decline regular promotion before exhausting all three ACP Promotions.

61.  Whether the official under currency of punishment can be allowed to appear for departmental examination?

            As per the DG P& T letter No.  7/31/66 –SPB dt 25.06.65, if the punishment is current, the authority should consider each case on its merits to see whether a person should be promoted in- spite of the penalty imposed on the basis of the results of the examination which he has passed.

            Therefore, the officials under currency of punishment are eligible to appear for the departmental examination.

            Similarly, the officials against whom the disciplinary proceedings have been initiated or under suspension should also be admitted to write the departmental exam.  However he will be promoted only after the disciplinary proceedings is over and he is completely exonerated.

62.  If an official who is under suspension is entitled for Family Planning Allowance when his spouse undergoes family planning operation during the suspension period?

            It cannot be drawn during the suspension period as per the existing rules.  However, on reinstatement after suspension, he is entitled to the allowance and its date of effect depends on how the period of his suspension is treated.

63.  Whether any excess payment of pay and allowances can be recovered from the pension?

            No.  There is no provision to recover the excess pay and allowance from the pensioner vide GID (&) below Rule 73 of CCS (Pension) Rules, 1972.  It is most pertinent to note that once the pension is authorized, it should not be revised to the disadvantage of the pensioner as per Rule 70 of the Pension Rules1972.

64.  What is the duration to avail 15 days paternity leave from the date of delivery of the child?

            As per the rules, it should be availed with in six months from the date of delivery of the child.

65.  What is the time limit for claming TA Bill?

            As per SR 194-A, it should be preferred within one year.  For LTC, it should be preferred within three months form the date of completion of return journey and if advance is drawn, it should be preferred with one month.

66.  Whether any Government dues can be recovered from the Group Insurance (CGEGIS) amount?

            No.  According to Para 21.2 of the scheme promulgated in 1980, it is not permissible to adjust any Government dues from the Group Insurance Scheme benefits

67.    An official is on leave for one month from 10th of previous month to 9th of next month. Is he is  entitled for Transport allowance during the  leave period or not?  

Yes. He is entitled for transport allowance. As per the orders dated 22.02.02 the transport allowance will not be admissible, if a govt servant is absent from duty for a full calendar month(s)due to leave, training, tour etc. in this case the leave period is spread over in two calendar months.  

68.  Whether the officials granted MACP promotion will continue to hold the original post or entitled to hold any promotional post and entitled to other privileges available to the higher post? 

            As per the MACP Scheme, the employees granted Financial up gradation(i.e) higher pay grade/ band shall continue to hold the original post on regular basis with the same designation, classification, duties and responsibilities without conferring any privileges related to higher status. On up gradation they will be eligible for LTC, allotment of Quarters etc.

69.  Can the Government Servant prefer ROHSC claim for his dependent son who is above 25 years of age?

            As per the OM dt 17.09.99, the medical facilities will continue to be available to sons who are dependent on Government servant irrespective of their age.  So, the claim may be preferred.(TO BE CHECKED UP)

70.  Whether the widowed daughter is entitled for family pension without any age restriction?

            As per the existing provisions under Rule 54 of CCS pension Rules 1972, widowed daughter is eligible for family pension without any age restriction subject to fulfilment of other conditions.

71.  What is the age limit of the wards for claiming Educational Assistance?

            The ward should not cross the age of 18.  ? However in case of physically/ mentally handicapped children, they are entitled for the benefits up to the age of 22 years as per the OM. Dated 21.03.2006.

72.  Is there any provision to apply for conversion of leave at any time or before the date of retirement as was the earlier practice?

            As per the Rule10 (1) of CCS (leave) Rules 1972 , the request for conversion of one kind of leave into another should be submitted within a period of 30 days after joining the duty on expiry of relevant spell of leave.  The earlier practice of applying conversion of leave at any time has been withdrawn.

73.  In continuation of maternity leave, an official is availing EOL.  Whether the EOL period will be treated as Qualifying Service?

            The maternity leave, as per rules, will be treated as qualifying service.  However EOL in continuation of ML without medical certificate will not count as qualifying service for increment/ pension.

74. What is the minimum contribution towards GPF subscription? Whether the amount can be altered by the DDO’s?

            As per Rule 8(b), the subscription towards GPF should not be less than 6% of emoluments and not more than total emoluments. (Pay+ Grade pay)  The DDO’s do not have any right to alter the subscription fixed by the Government Servant.

75.  An official is deputed to an office and he is Drawing Daily Allowance for 180 days. Thereafter he has not been paid with any TA/DA.  Is it correct?

                     As per SR 116, the transfer grant is admissible only if change of residence is involved. After 180 days, he can claim T.A bill by changing his residence to the newly posted station.  But daily allowance will be entitled only up to 180 days.

76. If an employee dies during suspension period, family of the employee will be entitled to the family pension or not?

                     According to FR 54 (B) (2), where a Government servant under suspension dies before the disciplinary proceedings instituted against him are concluded, the period between the date of suspension and the date of death shall be treated as duty for all purposes. His family should be paid fully pay and allowances for that period he would have been entitled had he not been suspended. Naturally his family will be entitled for family pension and death gratuity. 


77.  If one postmen is having the qualifying service of 9 years 10 months. Is he entitled to pension?

                     Yes. Certainly he is entitled. As per Rule 49 of CCS (pension) Rule 1972 , the period of three months and above but less than six months is to be treated as qualifying service of six months for determining pension.  Hence all who are having the qualifying service of 9 years 9 months and above should be treated as ten years of qualifying service and they are entitled to pension.

78.  An employee, after the end of Disciplinary proceedings under Rule 14 was dismissed/ removed .In such case, whether he can avail the benefit of leave encashment for the leave at credit in his account?
                     No. The official is not entitled.  As per the Rule 9, the leave at credit is treated as lapsed on the date of removal/ dismissal .  There is no question of any leave encashment.

79.  Whether change of option for availing either CGHS medical facility or Medical Allowance is allowed to the pensioners?  If so, how many times he can change the option?

                     As per DOP & PW OM dt 30.12.98, one change in option in the life time of a pensioner shall be allowed.  As such he can change the option once.

80. When the period of suspension is treated as duty for all purposes, whether the concerned official is entitled for increments  during that period?

                     Yes.  When the suspension period is treated as duty for all purposes, his pay and increments etc are to be regulated as if he was on duty.

81.  An official who is under suspension is convicted by a court of law.  Whether he can continue in service after compilation of punishment awarded to him?

                  A notice should be served on the official asking him to state as to why he should not be dismissed/removed from service on account of his conviction in a court of law. On receipt of the reply, the disciplinary authority should carefully examine as to whether the offence committed by him is serious enough to dismiss him from service. Then take appropriate action as per Rule……… (see reply to question No 8 also)  

82. An employee committed suicide while in service, whetherl the family is entitled for family pension and other retirement benefits?

Yes.  Family is entitled to family pension and death gratuity  

83   How an order of reduction of pay/ grade is to be worded?

                     The order of penalty of reduction to a lower grade should specify the following:-

i)             The date from which it will take effect and the period for which the penalty shall be operative.
ii)            The stage in the lower time scale in which the pay is to be be fixed.
iii)           Whether the period of punishment will postpone future increments or not.

All the above should be specifically furnished in the punishment order.

84. Whether the wife living separately is entitled for family pension?

Unless the marriage is  terminated with divorce decree by the court of law, the wife is eligible for family pension, irrespective of the fact whether  she was living with him or not.

85.  A pensioner who commuted his pension expired before completion of 15 years; will the commuted pension for the remaining years, recovered form the family pensioner?

            No. The portion of pension should not be recovered from the family pension.  The family pension is payable in full to the beneficiary.

86.  Recovery of CGHS contribution is with reference to the place of residence or to the place of posting?

            Recovery of CGHS contribution is with reference to the palace of residence of the official and not with reference to the place of posting.

87.  Whether it is compulsory to nominate the suppose for GPF?

            According to GPF (CS) Rules any member of the family can be nominated.  Similarly for Group Insurance scheme, the Government Servant can nominate any one of his family member.

88.  Whether commuted leave can be granted without production of medical certificate?

            No.  Production of medical certificate is mandatory to avail commuted leave even for one day.

89.  Whether the leave sanctioning authority can alter the nature of leave applied for by the official?

            The leave sanctioning authority shuld not alter the nature of leave applied by the official.

90.  Whether Pension amount can be attached by the court?

            As per the Pension Act 1971, Pension is not attachable by any court of law, even if the decree is for maintenance.

91. Now the annual increment for every 1st  July. If any Dies non for a single day is awarded during one year from July to June next year, will it not postpone the increment for another one year?

            No.  As per the Rule 10 of CCS (RP) Rules 2008, an official who has completed six months qualifying service will be entitled for next increment.  As such Diesnon, EOL without MC up to 6 months will have no effect in postponing the increment.

92.  An official , after completing full tenure is transferred to another station at request.  Whether he is entitled to claim TA/DA for his transfer?

            The Department vide its letter dt 18.12.95 clarified that the officials transferred after the completion of full tenure are entitled for TA and transit.  This is effective from 18.12. 95.

93.  Whether a transfer order issued by an authority, competent to issue such orders can cancel that order?

            As per Directorate orders dt 06.01.82, the transfer orders once issued may be cancelled by the same authority in the interest of service.  However he will inform the same to next higher authority with reasons for his intention to cancel the orders.  If no reply is received with in 7 days, he can cancel the transfer orders.

94. Whether an official completes tenure in one office seeking for postings as Treasurer in the same office, will it be considered?
            If an official who has completed full tensure may be allowed to work as treasurer even tough he has done a full tenure in the same office in aother post.

95. An eligible official has been ordered to officiate in higher post for 10 days first and subsequently officiating arrangement is extended for another ten days.  Whether he is entitled to draw higher pay for the officiating period?
           Eligibility to draw officiating pay is dependent on the number of days for which the post was available for officiating arrangement, either due to leave of permanent incumbent or due to some other reasons. If the arrangement is for 14 days or more than all those who have worked in that post will have to be paid the pay and allowances attached to the post irrespective number of days they worked in that post.            
96 Whether the Circle or Divisional head is  empowered to convert a post attached quarters for other purpose?
            As per the Directorate orders dt. 06.05.03, the Head of Circle is competent, to convert a post attached quarters for other purpose?
            Similarly, the suspension of quarters beyond 90 days enabling the SPM to draw HRA due to inhabitant quarters shall be exercised by the circle head only.  There is no need to forward such cases to Directorate now.

97.  Whether the Divisional head who is having five months service left for his superannuation can issue rotational transfers?

            The Divisional Superintendents retiring with in a period of six months must obtain prior written approval of their DPS/PMG before issuing any transfer/ posting orders and appointment of ED agents as per the Dte. Orders dt -07.1992.  This order is again reiterated on 12-06-1996. As such no transfer order can be issued by him without the approval of  DPS.

98.  Whether preference can be given to physically handicapped employees in transfers?

            Yes. As per 26.07.90 orders, the requests from physically handicapped employees for transfer to their place of choice or  to their native place will have to be considered . This was again reiterated by the DOPT on 13-03-2202.

99.  Whether recovery of pay is a bar to promotion?

            As per Dte.  Letter No. 22-.12-87 , there is no bar to one being prompted While the recovery is in progress because such promotion will not affect the enforcement of the penalty.

100.       One Sub Pm provided with post attached quarter’s retired form service.  Whether he should vacate the quarters on the date of retirement or keep it for sometime?

As per the directorate orders dt 18-04-81,he may be allowed to retain the post attached quarters for a period of two months on payment of normal rent

101.       Is there any preference in allotment of P&T community halls for postal employees

          As per the Dte. Orders dt 02.06.84, the P & T employees should get preference in allotment of the community halls for their own use, before the requests of the outsiders, sponsored by another P & T employee.

SOURCE :  AIPEU GR'C'  Hand Book ... Compiled by Com. K.V.SRIDHARAN  Ex. General Secretary ...